Commercial Property Administrator

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Commercial Property Administrator

Please see below the detail of the available Commercial Property Administrator position within our Commercial Property Management department.
Description:

The Structadene Group is an established, friendly and successful private London based property investment and development company.  We own and manage a substantial commercial and residential portfolio - in excess of 900 commercial properties - with a presence in Central London and selected regions throughout the UK.

The role includes:

  • Assisting with the day-to-day running of the Commercial department in all aspects of FM/PM property portfolios and to be the main point of contact for all tenants and contractors.
  • Raising PO’s for all commercial repairs which are instructed as well as overseeing the works to completion.
  • Working alongside all FMs/PMs and various departments i.e. lettings, residential, service charge and legal.

Duties include - this list is not exhaustive:-

Purchase Orders

  • Raising Purchase Orders for all commercial repairs logged
  • Submitting Purchasing Order to all contractors on a daily basis
  • Amending any errors with Purchase Orders
  • Obtaining quotes from contractors

Health & Safety

  • Overseeing the health and safety compliancy of the commercial department
  • Instructing health and safety audits
  • Conducting site visits to ensure health and safety remedial work is completed
  • Attend monthly meetings to ensure audits are taking place as planned
  • Sending compliancy statistics to the commercial team and assisting with the works required

Invoicing

  • Submitting contractor invoices to the accounts team
  • Flagging up any errors
  • Maintaining monthly contractor invoices - update status checks

Tenants

  • First point of contact for tenants
  • Assisting with repair queries
  • Assisting with service charge queries
  • Assisting with lease queries
  • Assisting with insurance works

Contractors

  • Sending work instructions
  • Completing PO trackers
  • Answering invoice queries
  • Chasing progress of outstanding works

Other

  • Key Management (arranging and distributing keys. Keeping track of keys)
  • Diary Management

Must haves for this role:-

  • Approachable and confident when dealing with client enquiries
  • Able to work within a fast paced team
  • Autonomous, able to work independently
  • A good team player – friendly and personable
  • Excellent communication skills, both written and verbal
  • IT/Computer literate (Word and Excel)
  • Attention to detail and numerate
Contact Person:
HR Manager
Contact Job Title:
HR Manager
Contact Telephone:
020 7843 3788



Apply for this position

Pearl & Coutts Ltd
3rd Floor
9 White Lion Street
London N1 9PD

Tel: 020 7843 3788
Fax: 020 7843 3799

www.pearl-coutts.co.uk
DX 122243 Upper Islington

View a location map of the Pearl & Coutts head office.

Pearl & Coutts are proud to be members of Client Money Protect My Deposits Property Redress Scheme