Please see below the detail of the available Commercial Property Administrator position within our Commercial Property Management department.
Description:
The Structadene Group is an established, friendly and successful private London based property investment and development company. We own and manage a substantial commercial and residential portfolio - in excess of 900 commercial properties - with a presence in Central London and selected regions throughout the UK.
The role includes:
- Assisting with the day-to-day running of the Commercial department in all aspects of FM/PM property portfolios and to be the main point of contact for all tenants and contractors.
- Raising PO’s for all commercial repairs which are instructed as well as overseeing the works to completion.
- Working alongside all FMs/PMs and various departments i.e. lettings, residential, service charge and legal.
Duties include - this list is not exhaustive:-
Purchase Orders
- Raising Purchase Orders for all commercial repairs logged
- Submitting Purchasing Order to all contractors on a daily basis
- Amending any errors with Purchase Orders
- Obtaining quotes from contractors
Health & Safety
- Overseeing the health and safety compliancy of the commercial department
- Instructing health and safety audits
- Conducting site visits to ensure health and safety remedial work is completed
- Attend monthly meetings to ensure audits are taking place as planned
- Sending compliancy statistics to the commercial team and assisting with the works required
Invoicing
- Submitting contractor invoices to the accounts team
- Flagging up any errors
- Maintaining monthly contractor invoices - update status checks
Tenants
- First point of contact for tenants
- Assisting with repair queries
- Assisting with service charge queries
- Assisting with lease queries
- Assisting with insurance works
Contractors
- Sending work instructions
- Completing PO trackers
- Answering invoice queries
- Chasing progress of outstanding works
Other
- Key Management (arranging and distributing keys. Keeping track of keys)
- Diary Management
Must haves for this role:-
- Approachable and confident when dealing with client enquiries
- Able to work within a fast paced team
- Autonomous, able to work independently
- A good team player – friendly and personable
- Excellent communication skills, both written and verbal
- IT/Computer literate (Word and Excel)
- Attention to detail and numerate
Contact Person:
HR Manager
Contact Job Title:
HR Manager
Contact Telephone:
020 7843 3788
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