Commercial Property Administrator

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Commercial Property Administrator

Please see below the detail of the available Commercial Property Administrator position within our Commercial Property Management department.

The Structadene Group is an established, friendly and successful private London based property investment and development company.  We own and manage a substantial commercial and residential portfolio - in excess of 900 commercial properties - with a presence in Central London and selected regions throughout the UK.

The role includes:

  • Assisting with the day-to-day running of the Commercial department in all aspects of FM/PM property portfolios and to be the main point of contact for all tenants and contractors.
  • Raising PO’s for all commercial repairs which are instructed as well as overseeing the works to completion.
  • Working alongside all FMs/PMs and various departments i.e. lettings, residential, service charge and legal.

Duties include - this list is not exhaustive:-

Purchase Orders

  • Raising Purchase Orders for all commercial repairs logged
  • Submitting Purchasing Order to all contractors on a daily basis
  • Amending any errors with Purchase Orders
  • Obtaining quotes from contractors

Health & Safety

  • Overseeing the health and safety compliancy of the commercial department
  • Instructing health and safety audits
  • Conducting site visits to ensure health and safety remedial work is completed
  • Attend monthly meetings to ensure audits are taking place as planned
  • Sending compliancy statistics to the commercial team and assisting with the works required


  • Submitting contractor invoices to the accounts team
  • Flagging up any errors
  • Maintaining monthly contractor invoices - update status checks


  • First point of contact for tenants
  • Assisting with repair queries
  • Assisting with service charge queries
  • Assisting with lease queries
  • Assisting with insurance works


  • Sending work instructions
  • Completing PO trackers
  • Answering invoice queries
  • Chasing progress of outstanding works


  • Key Management (arranging and distributing keys. Keeping track of keys)
  • Diary Management

Must haves for this role:-

  • Approachable and confident when dealing with client enquiries
  • Able to work within a fast paced team
  • Autonomous, able to work independently
  • A good team player – friendly and personable
  • Excellent communication skills, both written and verbal
  • IT/Computer literate (Word and Excel)
  • Attention to detail and numerate
Contact Person:
HR Manager
Contact Job Title:
HR Manager
Contact Telephone:
020 7843 3788

Apply for this position

Pearl & Coutts Ltd
3rd Floor
9 White Lion Street
London N1 9PD

Tel: 020 7843 3788
Fax: 020 7843 3799
DX 122243 Upper Islington

View a location map of the Pearl & Coutts head office.

Pearl & Coutts are proud to be members of Client Money Protect My Deposits Property Redress Scheme